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List the elements of the communication process

Elements of the Communication Process Elements of the Communication Process Communication is a dynamic process involving a series of actions and reactions with a view to achieving a goal. How does it work? Think that you are in conversation with your friend.

You are a sender or communicator, formulate encode an idea or message as best as you can, and pass on the message to your friend, who to the best of his ability receives or acts on the message decode. He responds by formulating his own message and communicates to you feedback.

7 Major Elements of Communication Process

If you think your message is understood or well received by your friend, then you go ahead with the next idea that you have in mind and the conversation goes on and on.

Communication is, therefore, a two way process, that is, the ability to receive is as important as the ability to send. For successful communication, feedback is crucial because it tells how your message is being interpreted.

  1. Noise may be internal or external.
  2. Elements of the Communication Process Elements of the Communication Process Communication is a dynamic process involving a series of actions and reactions with a view to achieving a goal. For smooth and effective communication, it is necessary to eliminate or reduce noise as far as possible.
  3. It helps to regulate the conversation among two or more individuals and also stimulates and reinforces an idea that is desired to be communicated. Also, a person must never look down upon the people with whom he communicates.
  4. The two way communication helps in establishing same. The activities of an organisation shall come to a standstill if communication stops.
  5. A good leader must possess efficient communication skills for influencing the behaviour of the subordinates. An efficient communication system helps in motivating, inspiring and satisfying the subordinates.

It can make or break the communication process. Elements of the Communication Process The six elements of communication process are sender, message, encoding, channel, receiver, and decoding. In the above diagram of elements of the communication process, the communicator is the encoder, the message is symbol verbal or non-verbalthe channel is one of the transmission medium, the receiver is the decoder, feedback is the response to the message, and noise is any interruption that breaks down the communication.

These, in fact, are the essential elements or ingredients, which facilitate the communication process.

Elements and Importance of Communication Process | Business Management

Each element plays an important role in making the communication effective: Communicator sender or encoder is the one who initiates the communication process. He may be an editor, a reporter, a filmmaker, a teacher, a writer, a speaker, a leader or anybody who takes the initiative to start a dialogue.

  1. Actually your intention or desire would be to reach out to the maximum number of people but for efficient communication your attempt should be to minimize time and cost in the total information exchange effort. Receiver is the person who receives the message or for whom the message is meant for.
  2. Significance of communication can be understood from the following points.
  3. Environment is one major cause that interferes with message reception. Before one speaks or writes, the message is conceptualized first and then encoded.
  4. The idea, feeling, suggestion, guidelines, orders or any content which is intended to be communicated is message. If the receiver does not have the ability to listen, to read, to think, he will not be able to receive and decode the messages in the manner the communicator want him to.

Before one speaks or writes, the message is conceptualized first and then encoded. An effective communication depends on the communication skill, knowledge level, and attitude of the communicator and how he desires to affect his receiver. An ability to think, to organize thoughts quickly and express himself effectively are some of the attributes of a good communicator. Somebody who uses appropriate words, sentences, tone, etc.

He does not fumble, does not look for words and all that he says is accompanied by appropriate gestures and delivered at an acceptable pace. Another element, which is mentioned here, is knowledge level. We must be able to find out the knowledge level of the persons on a particular topic before we start the dialogue. Also, a person must never look down upon the people with whom he communicates.

5 Elements of Communication Process

He must never think that the receivers are inferior to him. The attitudes of a person should be mature and the minimum respect due to the other person must be extended to him. He must choose the media speaking, writing, signaling or gesturing that the receiver can comprehend well.

For instance, an illiterate receiver will fail to understand a written message, but can understand it well if told orally. A message is what a communicator actually produces for transmission using spoken or written words, photographs, paintings, films, posters, etc. Actually the purpose of communication is to influence the receiver and get favorable responses so that appropriate decisions can be taken.

The success of communication, therefore, depends on what we say and how we say it. A message can enhance or distort effective communication. For instance, in an interview your intention is to impress interviewer, but if you give answers whose meaning is not clear, the interviewer may perceive that you are incompetent for the job. A channel is the vehicle through which a message is carried list the elements of the communication process the communicator to the receiver.

The channels of communication are many-written, spoken, verbal, non-verbal, mass media like TV, radio, newspapers, books, etc. Success and failure of communication depends on the selection of the right channel.

And even after selecting the media you have to decide if it is feasible cost wise, taking into account the number of people and the kind of people who will be exposed to your message, and certain other factors. Actually your intention or desire would be to reach out to the maximum number of people but for efficient communication your attempt should be to minimize time and cost in the total information exchange effort.

The receiver, at the other end of the communication, is the recipient of the message and must possess the same orientation as the communicator. If the receiver does not have the ability to listen, to read, to think, he will not be able to receive and decode the messages in the manner the communicator want him to.

For effective communication, the receiver is the most important link in the communication process.

  • You are a sender or communicator, formulate encode an idea or message as best as you can, and pass on the message to your friend, who to the best of his ability receives or acts on the message decode;
  • If there is no feedback from receiver the communication process will not incomplete because there must be some problems in channel or the receiver has not fully interpreted the message according to his mental level or the message was full of entropy so there may be possible cause of delayed feedback or no feedback;
  • And even after selecting the media you have to decide if it is feasible cost wise, taking into account the number of people and the kind of people who will be exposed to your message, and certain other factors;
  • For example, subordinates are receivers.

Decoding is the interpretation of the message by the receiver. Actually, the receiver looks for the meaning in the message, which is common to both the receiver and the communicator. The exchange is possible only if the receiver responds. Even through fluttering eyelids, raising an eyebrow, making a face, organizing a point and asking for explanation, the message is shaped and reshaped by the communicator and the receiver until the meaning becomes clear.

In this way both participants in communication interact and constantly exchange roles. In face-to-face communication the receiver responds naturally, directly and immediately. This provides the communicator an opportunity to improve and make his communication effective.

Feedback, thus, provides an opportunity to evaluate what is right or wrong about a particular communication. It helps to regulate the conversation among two or more individuals and also stimulates and reinforces an idea that is desired to be communicated.

Noise is an interruption that can creep in at any point of the communication process and make it ineffective. Environment is one major cause that interferes with message reception: For smooth and effective communication, it is necessary to eliminate or reduce noise as far as possible.